What is a DD Form 2923?
DD Form 2923, the Privacy Act Data Cover Sheet, is used to identify and safeguard personally identifiable information (PII) contained in hard copy documents. Its use is currently a Department of the Navy “best practice.”
What army regulation covers PII?
Army administrative and operational activities involve the handling and safeguarding of personally identifiable information (PII). Life-cycle management of Army records is governed by AR 25–400–2.
What is the Privacy Act Statement?
Federal agencies are required to provide what is commonly referred to as a “Privacy Act Statement” to all persons asked to provide personal information about themselves, which will go into a system of records (i.e., the information will be stored and retrieved using the individual’s name or other personal identifier …
What is considered personal private information?
Further, PII is defined as information: (i) that directly identifies an individual (e.g., name, address, social security number or other identifying number or code, telephone number, email address, etc.) or (ii) by which an agency intends to identify specific individuals in conjunction with other data elements, i.e..
What four elements must a Privacy Act Statement cover?
The four basic objectives of the Privacy Act are: to restrict disclosure of personally identifiable information (PII) to those who have a need in the performance of their duties; to grant individuals access to records maintained on themselves; to permit individuals to gain access and to correct records that are not …
What military documents should I keep?
Proof of military service or separation paperwork, including DD Form 214 (Active Duty), NGB Forms 22 and 22A (Army and Air National Guard), DD Form 256 (Reserves), or other separation documents. Pay & Benefits Statements (LES, mid-month pay) Annual Points statement (Guard or Reserves) Retirement Paperwork.
What is a DD 2656 6?
This form is used to change a Survivor Benefit Plan election. A retired member may change an election under certain circumstances when specific conditions are met. Section III of this form describes these conditions and instructs you what additional sections of the form to complete.
What information does the Privacy Act cover?
The Privacy Act of 1974, as amended to present (5 U.S.C. 552a), Protects records about individuals retrieved by personal identifiers such as a name, social security number, or other identifying number or symbol.
What is the legal basis for the Army privacy program?
Responsibilities See chapter 2 for responsibilities. 1–5. Legal authority ThePrivacy Act of 1974, as amended, Title 5, United States Code, section 552a(5 USC 552a) is the statutory basis for the Army Privacy Program. Withinhe t Department ofDefense (DOD), the Act is implemented byODD D 5400.11 and DOD 5400.11–R. The Act assigns— a.
What does a privacy counsel do in the Army?
Provide legal advice to privacy officials, commanders, and supervisors on requests for Privacy Act records under the Privacy Act and Freedom of Information Act. b Serve (via Litigation Division) as a liaison between the Army and the Department of Justice. 2–3. The General Counsel
What are the 5 USCS of the Army Privacy Act?
Army Privacy Act Program 48 CFR 24 Protection of Privacy and Freedom of Information 5 USC 552 Freedom of Information Act (FOIA) 5 USC 552a Records maintained on individuals 5 USC 1205 Transmittal of information to Congress 5 USC 1206 Annual report 5 USC 5516
What is the Department of the Army Privacy Act review board?
Amending Records and Department of the Army Privacy Act Review Board 8–1. Periodic review and amendment of records a Individuals are encouraged to periodically review the information maintained about them in Privacy Act systems of records and to familiarize themselves with the amendment procedures established by this regulation. b